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CFRC Board of Management Application Form

Reasons for Applying and Experience

Current Relationship to Cunninghame Housing Association

If your application to join the Board of Directors is successful we ask that you become a share member of the Association which requires the completion of a share membership application form and payment of £1. If this causes any issues for you we may be able to co-opt you onto the Board of Management which would still allow you to join but you would not have the same rights and responsibilities as full members.

Declaration

I confirm that I have read the CFRC’s Board of Directors Role Description, Person Specification and Eligibility Form and that I am eligible to become a Board of Management member.
by typing your name in this box you are agreeing to the above declaration.

Eligibility 

Extract from Cunninghame Furniture Recycling Company (CFRC) Articles of Association

A person cannot become or remain as a director if:

21.1 he/she ceases to be a director through the operation of any provision of the Act or becomes prohibited by law from being a director and/or a charity trustee;

21.2 he/she is or becomes disqualified from being a charity trustee pursuant to section 69 of the 2005 Act or has been suspended or removed as a charity trustee pursuant to section 34 of the 2005 Act;

21.3 he/she is found to be or have been in serious or persistent breach of any duties imposed on charity trustees pursuant to section 66 of the 2005 Act;

21.4 a registered medical practitioner who is treating that person gives a written opinion to the company stating that that person has become physically or mentally incapable of acting as a director and may remain so for more than three months;

21.5he/she is/becomes an employee of the Company;

21.6 he/she resigns office by notice to the Company;

21.7 he/she is absent (without permission of the directors) from more than three consecutive meetings of the directors, and the directors resolve to remove him/her from office;

21.8 he/she is declared bankrupt under the Bankruptcy (Scotland) Act 1985;

21.9 he/she is involved in a formal arrangement with all of his/her creditors;

21.10 he/she is sentenced to prison for a month or more or have been convicted of a crime of dishonesty for which the rehabilitation period in terms of the Rehabilitation of Offenders Act 1974 has not expired or for which rehabilitation is excluded in terms of the said Act;

21.11 he/she is involved in any legal proceedings in any court or tribunal by or against the Company; or

21.12 he/she is removed from office by ordinary resolution (special notice having been given) pursuant to section 303 of the Act or has otherwise been required to vacate office in terms of this article 21.

by typing your name in this box you are agreeing to the above declaration.

Equality Monitoring Form

Information for those completing the form

Why we are asking for equality information?
We collect equality information to help us to plan and deliver effective services and to meet our legal and regulatory obligations.

What do we do with equality information?
We use equality information for a range of purposes, including to help us to:
protect and promote your rights and interests
promote equality objectives across our services
identify and address our customers’ needs, and improve our services
identify and eliminate any form of discrimination.

Do you need to answer every question?
By answering as many questions as possible you will help us meet your needs better, but we provide options throughout this form to allow you to provide only the information you want to give us. You can complete some questions and not others or you can complete parts of questions. The form has space for you to tell us more about your needs if you want.

We may ask for some information in other forms where this is required by law. For example, where we need to know your age if you are applying for a home as only those over 16-years-old can be registered on our housing list.

How do we process your equality information?
We process equality information strictly in line with data protection law, including by:
processing your equality data confidentially
restricting access only to relevant staff members
retaining equality information only as long as necessary
sharing data only as lawfully permitted
destroying data securely.

Who do we gather equality information about?
We gather equality information from:
people who apply for a home
tenants
people who apply for a job with us
our employees
board and committee members
Elected members (in case of local authorities)

Other formats: We can provide this document in alternative formats if required.

Equality Monitoring Form

Belief or religion

Disability

Ethnicity

Please tick the box that best describes your particular group.

Gender

Privacy Notice

Shareholding Members and Board Members

Introduction

Cunninghame Housing Association Limited will be a “controller” of the personal information that you provide to us when you apply for and/or become a member or board member of Cunninghame, unless otherwise stated in this privacy notice. In this notice, any reference to “Cunninghame” includes Cunninghame Housing Association Limited and our subsidiary company, Cunninghame Furniture Recycling Company. If any changes are made to this notice in the future, we will notify you.

Data Controller

Cunninghame Housing Association Limited

Quayside Offices, Marina Quay

Dock Road, Ardrossan

KA22 8DA

Both Cunninghame Housing Association Limited and Cunninghame Furniture Recycling Company are registered as data controllers with the Information Commissioner and are Scottish charities.

Data Protection Officer

Joanna Thomson
Joanna Thomson
Governance Officer
01294 606040
Send Message

What information do we collect?

When you apply to and become a member or board member of Cunninghame, we collect and process the following information:

  • Your name, address, email address, date of birth, next of kin details, signature and telephone number(s);
  • Equality information relating to your gender, age, ethnicity and health information;
  • Your occupation, employment history, qualifications, skills and training undertaken;
  • Your connection to Cunninghame and eligibility to become a member or board member;
  • Information relating to your attendance and participation in meetings;
  • Information relating to any declaration of your interests, such as connected persons, entitlements, payments and benefits;
  • Bank account details in relation to payments for expenses;
  • In some circumstances, we will ask for your photograph.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you.

We may receive information about you from third parties where complaints are made or when membership fees are paid.

The information is used:

  • to comply with the rules which form our constitution, particularly in relation to processing your application for membership;
  • to maintain a register of members and board members;
  • to hold meetings, including issuing notices and arranging votes;
  • to makes reasonable adjustments in terms of the Equality Act 2010 where that is necessary;
  • to meet our regulatory requirements;
  • to produce anonymised statistical reports on the makeup of Cunninghame’s membership and to monitor membership representatives;
  • to enable us to respond to your requests and complaints; and
  • to contact you in relation to your role; and

Information sharing

We may need to share your personal information with statutory or regulatory authorities and organisations such as the Scottish Housing Regulator, the Financial Conduct Authority and the Office of the Scottish Charity Regulator for the purposes of complying with statutory reporting requirements and evidencing the composition of our membership and board. These organisations will become controllers of your personal information upon receipt in most cases and you should refer to their privacy notices / policies for further details on how they will use your personal information.

We may also need to share information with the Information Commissioner, the Scottish Information Commissioner or the Scottish Public Services Ombudsman if a case you are involved in is referred to them.

We may share personal information with our professional and legal advisors for the purposes of taking advice, as well as our auditors where required. In the event that we do share personal information with external third parties, we will only share such personal information as is strictly required for the specific purposes and we will take reasonable steps to ensure that recipients only process the disclosed personal information for those purposes.

Under data protection legislation, the lawful bases we rely on for processing this information are:

We have a contractual obligation

When you become a member or board member of Cunninghame we may need to process your personal information in order to comply with our rules (which form our constitution). Such processing includes, for example, payment of expenses to board members and processing membership applications.

Legal obligations

We are under a legal obligation to process certain personal information relating to our members and board members for the purposes of complying with our obligations under:

  • the Co-Operative and Community Benefit Societies Act 2014 and Charities and Trustee Investment (Scotland) Act 2005 to maintain a register of our members and board members, which includes our members’ and board members’ name, address, the date they were admitted to membership and the date on which they ceased to be our member or board member, and to hold general meetings, including issuing notices and voting arrangements;
  • the Equality Act 2010, which requires us to process personal information to make reasonable adjustments where necessary; and
  • the Housing (Scotland) Act 2010, which requires us to report certain statistical data on our board members to the Scottish Housing Regulator.

Legitimate interests

We also process your personal information in pursuit of our legitimate interests to:

  • issue communications to keep you informed about Cunninghame;
  • produce anonymised statistical reports on the makeup of Cunninghame’s membership and to monitor membership representatives;
  • calculate meeting attendance, record training and events attendance, record the minutes of meetings;
  • improve our services and monitor the performance of our customer service team, by recording our incoming and outgoing telephone calls; and
  • promote the activities or and services provided by Cunninghame by using your photograph on our website and in other promotional materials.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us using the details set out above.

How we store your personal information

Your information is securely stored in an electronic filing system and also in secure locked cabinets and will not be transferred out of the UK.

How long we keep your information

We will only retain your personal information for as long as necessary to fulfil the purposes for which we collected it, including to satisfy any legal, accounting or reporting requirements.  We will keep your information in line with our Retention policy and schedule, which can be found online using the links below, and will destroy or anonymise it when it is no longer required for the reasons it was obtained.

Data Retention Policy & Schedule

Your Rights

As a data subject, you have a number of rights, as follows:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not usually required to pay any charge for exercising your rights. However, we may charge a reasonable fee if your request for access is clearly manifestly unfounded or manifestly excessive. Alternatively, we may refuse to comply with the request in such circumstances. If you make a request, we have one month to respond to you.

If you would like to exercise any of the above rights, please contact our Data Protection Officers are detailed above.

If you believe that we have not complied with your data protection rights, you can complain to us or to the Information Commissioner.

The Information Commissioner’s Office – Scotland

Queen Elizabeth House, Sibbald Walk, Edinburgh, EH8 8FT

Telephone: 0303 123 1115, Email: [email protected]